IRP-5

The IRP-5 form, also known as Schedule B, is a critical document for New York motor carriers participating in the International Registration Plan (IRP), which facilitates apportioned registration fees for commercial vehicles traveling across multiple U.S. and Canadian jurisdictions. This form is specifically used to report "Distance Information," requiring carriers to document the actual mileage traveled by their fleet in each state and province during a specific reporting period (typically July 1 through June 30 of the preceding year).

Key functions and requirements of the IRP-5 include:

- Application Usage: It must be submitted when opening a new IRP account, renewing an existing registration, adding jurisdictions, or requesting a 30-day Temporary Authority (TA) to operate while a permanent application is processed.

- Fee Calculation: The reported mileage serves as the basis for calculating apportioned registration fees; for new registrants without accrued distance, an Average Per Vehicle Distance Chart is used instead.

- Recordkeeping: Carriers are legally required to maintain meticulous supporting documentation, such as GPS logs or trip records, for six years to support the data reported on the form in the event of a DMV audit.

- Submission Context: The form is usually filed alongside Schedule A & C (IRP-6/6A) and requires the carrier to have an established place of business in New York and provide proof of vehicle ownership and insurance.